Accounting Coordinator

Company: Kansas State University
Location: Manhattan
Posted on: May 25, 2023

Job Description:

About This Role:

The Administrative Support Center (ASC) is seeking applicants for a Accounting Coordinator to complete high-level tasks including account audit, post-award accounting, fund management, and budgeting for department-level customers.

Customer Service, Communication, and Data for Decision Makers

• Works directly with department heads for customer departments including President, Provost, Vice Provosts, Vice Presidents, Department Heads, and other unit leaders to provide routine and ad-hoc reports, financial data, budget updates, procurement guidance, and other information as directed by the Director of the Administrative Support Center (ASC) or leaders for customer departments.
• Maintains continuous contact with the unit head for ASC customer departments.
• Supports unit heads, in coordination with ASC Director, in managing and reporting revenue and expenditures, salary savings, and tracking of special funding projects.
• Works with campus academic departments on behalf of ASC and customer departments to disburse awards or allocated funding. Participates in meetings with departments to understand programs and funding obligations for planning purposes and to support the department decision-making process.
• Leads in department interaction for full-service travel when requested.
• Uses department accounting shadow system to track and records expenses appropriately for reporting and to reconcile with the central accounting system.
  Accounting Activity
  
  • Completion of payment documents for departments supported by the ASC and ensures payments are made on time.
  • Ensures that university policies and procedures for accounting, purchasing, and budget are followed throughout ASC processes for all assigned accounts.
  • Oversees and participates in the creation of invoices and the management of accounts receivable transactions. Audits and monitors accounts closely at fiscal year-end, manages the preparation of transfers of payment as needed to close the fiscal year, and prepares final annual reports for departments. This includes State and Foundation accounts.
    Post-Award Accounting
    
    • Manages the tracking, payment, and internal reports for federal or state grants. Ensures grant rules and procedures for reporting activity and allowable use of awarded funding.
    • Advises investigators, often across multiple departments, of applicable regulations, policies, or reporting requirements.
    • Ensures spending within awarded budget categories, tracks grant beginning and expiration dates, and reconciles accounts with the central accounting system.
    • Prepares sponsored project account expenditure reports ensuring compliance with budgetary guidelines as dictated by the funding agency.
      Central Office Liaison
      
      • Coordinates requested reporting for central accounting and purchasing office for customer departments.
      • Oversees inventory report request process, ensures report is verified by the department, and submits the report to the Division of Financial Services.
      • Serves as liaison between customer departments and central accounting office for policy and procedure questions.
      • Works with the ASC Director to maintain the budget for departments, inputs changes as requested, and ensures budget meets customer department's directives.
        Special Projects
        
        • Assists the ASC Director in special projects in support of departments and the university as requested.
        • Provide leadership in creating a culture of excellence and customer service in the ASC.
        • Work with ASC Director to resolve complaints from or difficult situations with customer departments.
        • Participates in financial procedures development for the ASC as we look for increased efficiencies and streamlined processes.
          Why Join Us:
          
          Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off - vacation, sick, and holidays. To see what benefits are available, please visit: https://www.k-state.edu/hcs/benefits
          
          We Support Diversity and Inclusion:
          
          Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.
          
          What You'll Need to Succeed:
          
          Minimum Qualifications:
          
          • Bachelor's degree
          • One to three years of relevant experience. Educational equivalency may be used as determined relevant by the hiring manager.
            Preferred Qualifications:
            
            • 4 years experience in accounting, finance, or related field
            • 4 years experience in professional accounting/auditing work
              Other Requirements:
              
              • Applicants must be currently authorized to work in the United States at the time of employment
                How to Apply:
                
                Please submit the following documents:
                
              • Cover Letter
              • Resume
              • Three professional references with current contact information.
                Screening of Applications Begins:
                
                Immediately and continues until position is filled.
                
                Anticipated Hiring Salary Range:
                
                $19.90 - $24.86 hourly
                
                Equal Employment Opportunity:
                
                Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees.
                
                Background Screening Statement:
                
                In connection with your employment application, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.
                
                Advertised: May 15, 2023 Central Daylight Time
                Applications close:

Keywords: Kansas State University, Manhattan , Accounting Coordinator, Accounting, Auditing , Manhattan, Kansas