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Administrative Assistant

Company: Commerce Bank
Location: Manhattan
Posted on: September 17, 2022

Job Description:

About Working at Commerce - Wouldn't it be great to build your career at a bank that's known for helping people with their financial challenges? That's exactly what you'd be doing when you join the team at Commerce Bank. We're looking for teammates who are ready to do whatever it takes to help our customers with their everyday financial needs. You'd be helping yourself too, because Commerce has a tradition of recognizing and rewarding team members for their talent, skills and contributions. - -No wonder we've been an industry leader for over 150 years and have developed a reputation as a great place to work in the financial services world. If you'd like to be a part of a team and culture that is respected by its peers and in your community, we should talk. We're always looking for the best and brightest. Like to jump in and make things happen? Then a job as an Administrative Assistant might be perfect for you. It's a fast-paced job that's never just the same routine. You'll be a trusted support system that helps management make things happen. If this sounds like you, we'd love to talk. Essential Functions

  • Compose correspondence of a highly confidential and complex nature; use a high level of tact & integrity due to frequent senior level contacts; exercise considerable independent judgment
  • Provide indirect supervision to lower level clerical employees and/or act as a lead to lower level clerical employees on projects
  • Prepare pre-call agendas for meetings including presentations and compilation of necessary information
  • Perform a wide range of advanced administrative support duties of highly responsible, complex, confidential nature; support individuals at a senior, executive level
  • Keep organized department records and ensure departmental efficiencies
  • Compile complex information for inclusion in reports or presentation materials such as preparing charts, graphs, tables, etc.
  • Create, maintain and edit documents, spreadsheets, files, and presentations
  • Prepare routine correspondence and correspondence of a more confidential and complex nature
  • Schedule appointments, screen phone calls, take messages and make travel arrangements
  • Regular communication and interaction with customers and team members
  • Manage and maintain accounts and internal databases containing confidential information and analyze complex information requests
  • Coordinate activities and complete special projects
  • Perform administrative duties, including; greeting guests entering the office, coordinating meetings and events, championing technology needs and repairs for conference rooms, handling daily mail and shipping needs, maintaining office and cafeteria supplies coordinating with facilities manager
  • Perform other duties as assigned
  • A successful candidate in this role will need to be flexible and very organized
  • The role will include strong support of the Manhattan commercial team to include control over the Manhattan CRM system, duties of a traditional commercial loan assist to including loan document creation, exceptions, etc.
  • This role will also include support for our local Employee Satisfaction committee, EDGE & DEI champions, and some support of our retail group. Knowledge Skills & Abilities Required
    • Strong knowledge of standard office management equipment, systems and procedures
    • Strong informal leadership skills
    • Exercise independent judgment and take action under minimal supervision
    • Motivated and organized self-starter with strong attention to detail and the ability to manage multiple priorities
    • Inquisitive, agile and strong team player with excellent written, verbal and interpersonal communication skills
    • Ability to remain adaptable and resilient to all situations with an optimistic outlook and cast a positive shadow that is aligned with our culture and Core Values
    • Intermediate level proficiency with Microsoft Word, Excel and Outlook Education & Experience
      • High School Diploma or equivalent combination of education and experience required, Associate's degree preferred
      • 4+ years related experience in an office environment required
      • 2+ years work experience in a financial institution highly preferred Location: 727 Poyntz Ave, Manhattan, Kansas 66502Time Type:Full time

Keywords: Commerce Bank, Manhattan , Administrative Assistant, Administration, Clerical , Manhattan, Kansas

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