Office Specialist I

Company: Kansas State University
Location: Manhattan
Posted on: January 22, 2023

Job Description:

Office Specialist I





Department: 3670003520 Recruitment and Admissions


Job no: 513779


Employment type: Staff Full Time (Unclassified - Regular)


Location: Manhattan, Kansas




Categories: Administrative / Professional, Office / Clerical


Pay Grade: 04A


















About This Role:





A vital member of the team, the Office of Recruitment and Admissions (ORA) is seeking an Office Specialist I to provide support in helping students apply for admission, get admitted, and take steps to continue as a K-State student. Examples of core work functions include:



Provide a high level of customer service by staffing front desks for the Office of Recruitment and Admissions and Enrollment Management Central

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• Acquires and maintains a vast amount of institutional knowledge to support customer service functions related to the offices of Recruitment and Admissions, Student Financial Assistance, and Office of the Registrar
  
  
• Support campus visit program by greeting prospective students and their families, assisting in appointment requests, and ensure facilities are set up and ready for use.
  
  
  
  
  
  Communication and Document Support
  
  
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  • Open and process departmental mail to include - routing returned mail and scanning of academic documents.
    
    
  • Monitor active departmental email account and respond and/or assign messages depending on content.
    
    
    
    
    
    Operational Support
    
    
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    • Utilize university systems to maintain student records and critical processes regarding the admission and enrollment of new students.
      
      
      
      
      
      To encourage work-life balance, this position is eligible for a hybrid work schedule meaning a combination of days working in the office and working remotely.
      
      
      
      
      
      
      
      
      
      
      
      Why Join Us:
      
      
      
      
      
      Office of Recruitment and Admissions assists student and families in the college search process and transition to K-State. ORA offers quality programs and services designed to provide information, guidance, and access to our campus community.
      
      
      
      Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off - vacation, sick, and holidays. To see what benefits are available, please visit: https://www.k-state.edu/hcs/benefits
      
      
      
      
      
      
      
      
      
      We Support Diversity and Inclusion:
      
      
      
      
      
      Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.
      
      
      
      
      
      
      
      
      
      What You'll Need to Succeed:
      
      
      
      
      
      Minimum Qualifications:
      
      
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      • Six months of relevant experience
        
        
        
        Preferred Qualifications:
        
        
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        • Associate's or bachelor's degree in a related field. (education may be substituted for experiece as determined by hiring committee)
          
          
        • Three-four years of experience in general office, clerical and administrative support work.
          
          
        • Experience with student information systems.
          
          
        • Ability to maintain shifting priorities.
          
          
        • Previous work experience/training in student affairs.
          
          
          
          Other Requirements:
          
          
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          • Applicants must be currently authorized to work in the United States at the time of employment.
            
            
            
            
            
            
            
            
            
            
            
            How to Apply:
            
            
            
            
            
            Please submit the following documents:
            
            
            
            
          • Cover letter
            
            
          • Resume
            
            
          • Three professional references
            
            
            
            
            
            
            
            
            
            
            
            Screening of Applications Begins:
            
            
            
            
            
            For best consideration, apply by September 18.
            
            
            
            
            
            
            
            
            
            Anticipated Hiring Pay Range:
            
            
            
            
            
            $12.71 - $16.50 hourly
            
            
            
            
            
            
            
            
            
            Equal Employment Opportunity:
            
            
            
            
            
            Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.
            
            
            
            
            
            
            
            
            
            Background Screening Statement:
            
            
            
            
            
            In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.
            
            
            
            
            
            
            
            
            
            
            
            
            
            
            
            Advertised: Sep 12, 2022 Central Daylight Time
            
            
            Applications close: Open until filled
            
            
            
            
            
            
            
            
            
            
            
            
            
            
            
            

Keywords: Kansas State University, Manhattan , Office Specialist I, Administration, Clerical , Manhattan, Kansas