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Accounts Payable Associate (Maternity)

Company: AIB International, Inc
Location: Manhattan
Posted on: June 19, 2022

Job Description:

Role Description Position: Accounts Payable Associate (Maternity)Location: Manhattan, KS/RemoteReporting Relationship: Reports to Accounts Payable Manager & Controller Website: www.aibinternational.com AIB InternationalFor 102 years, AIB International has helped food manufacturers and distributors improve their food safety and quality management practices. Every day, its international team of inspectors, trainers, and regulatory experts work together with companies around the world, applying in-depth knowledge and technical expertise.AIB International is trusted by many of the world's most recognized brands by optimizing their processes, protecting the supply chain and enhancing organizations food safety culture.AIB International serves clients in over 120 countries in five major geographic regions: North America, Latin America, EMEA (Europe, Middle East, and Africa), China, and Asia Pacific. The services that AIB International provides includes training, inspections and consulting, research and product development, and certification.Mission: "Our Mission is to positively impact the food and beverage supply chain every day."Vision: "To inspire the entire food and beverage industry to embrace and apply the highest integrity standards."AIB International has over 240 full-time employees and 100 independent contractors worldwide with 70% of the population based in North America and 30% throughout the rest of world. Physical offices are in Manhattan, Kansas (Global Headquarters); Leatherhead, United Kingdom, and Shanghai, China and virtual offices are in Brisbane, Australia and Mexico City, Mexico. The Executive Leadership Team (ELT) and next level management team are positioned across the Americas, Europe, and Asia. AIB International has over 280 full-time employees and 100 independent contractors worldwide with 70% of the population based in North America and 30% throughout the rest of world. Physical offices are in Manhattan, Kansas (Global Headquarters); Leatherhead, United Kingdom, and Shanghai, China and virtual offices are in Brisbane, Australia and Mexico City, Mexico. The Executive Leadership Team (ELT) and next level management team are positioned across the Americas, Europe, and Asia. AIB International generates over $40M in annual revenues and while they are a non-profit, the organization operates like a global for-profit business due to its client base and the competitive nature of the business activities. The Temporary AP Associate is responsible for the accurate and timely processing of AP bills and expense reports, as well as administrative tasks such as data entry, data tracking, and electronic document filing.The Role The Temporary AP Associate is responsible for the accurate and timely processing of AP bills and expense reports, as well as administrative tasks such as data entry, data tracking, and electronic document filing. Key Success Metrics Responsibilities:

  • Enter AP bills and adjustments in accounting system with completeness and accuracy
  • Process expense reports in Concur and apply travel costs for customer billing
  • Maintain electronic files for Accounts Payable
  • Collect and organize company credit card receipts and send email reminders for receipts needed
  • Provide copies of billed travel expenses and receipts to AR team
  • Request setup information from vendors and confirm bank account details over the phone
  • Track contractor invoice data in MS Excel and send email reminders for invoices needed
  • Provide excellent customer service to all vendors, contractors, and employees
  • Conduct all duties in accordance with company deadlines, policies, government regulations and U.S. GAAP
  • Other duties as directed by supervisor.The Person
    • Organized Individual: Comfortable multi-tasking and responsible for meeting quick deadlines. You will have a great sense of responsibility as you plan and organize your workload with great attention to detail.
    • Communication: Able to effectively communicate with internal and external customers through email, phone, and video calls. Creates effective working relationships through active listening skills; value added guidance and ability to reflect the truth of the situation even in difficult situations. Must possess excellent verbal communication skills, excellent writing abilities including correct use of grammar, sentence structure and spelling.
    • Administrative Skills: Possesses a strong attention to detail while working in a high-volume, fast-paced environment. Must possess excellent verbal communication skills, good writing abilities, correct grammar, sentence structure, and spelling. Enjoys working both independently and with a team.Qualifications High school diploma or GED and minimum of 2 years general accounting or administrative experience required. Postsecondary education in business or related field preferred. Skills
      • Fluent in reading, writing, and speaking the English language. Exceptional spelling, grammar, and communication skills.
      • Knowledge of general accounting principles.
      • Familiar with computerized accounting systems and Windows operating systems. Proficient using Microsoft Outlook, Teams, and Excel, as well as Adobe Acrobat.Key Attributes:
        • Accurate, detail-oriented, and systematic
        • Perceptive and analytical, problem-solving
        • Customer service oriented
        • Responsible and self-motivated
        • High degree of integrity, confidential

Keywords: AIB International, Inc, Manhattan , Accounts Payable Associate (Maternity), Other , Manhattan, Kansas

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