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Events Coordinator

Company: Kansas State University Foundation
Location: Manhattan
Posted on: January 23, 2023

Job Description:


Job Type

As a Certified Great Place to Work, organizational culture and employee engagement is important to us. We strive to harness your talents and build upon your strengths. We offer resources for professional growth so team members can find their purpose, a path to grow, ways to add value and thrive. Work alongside passionate, caring and hardworking people who trust and challenge one another in our intentional pursuit to be the best.
The Events Coordinator is responsible for supporting the planning, coordination, and execution of large and small scale events supporting development, volunteer engagement and employee engagement initiatives. This position is responsible for providing support for all event operations including but not limited to: securing space, negotiating terms and contracts with vendors; managing budgets, event communication materials, making decisions regarding design, decor, catering and overall guest experience. A positive can do demeanor is key to success in this role while working closely with other team members and cross-functional partners daily. The Coordinator works collaboratively with departments across the organization to help ensure a first-rate donor experience.
Core Responsibilities include but are not limited to:

  • Support the planning and coordination of on-site and remote events, activities and partnerships.
  • Utilize event module to build event registrations, as well as create, track and lead event RSVP responses to ensure proper attendee count, special considerations/attendee needs and provide follow up as necessary.
  • Prepare nametags and monitor the registration table at events.
  • Provide onsite event support for guests and tend to unexpected requests/issues that may arise.
  • Assist with inventory management of event and catering supplies, courtesy gift, and assist with fulfilling event supply/courtesy gift requests.
  • Assist in preparation of event-related copy, forms and pre and post event reports to ensure proper illustration of how expected outcomes were met.
  • Assure appropriate filing and imaging of event materials including invitations, contracts, receipts and other support documents.
  • Bachelor's degree in public relations, communications, hospitality, marketing or related field
  • 1-3 years professional and transferrable work experience in a fast-paced work environment where project management, customer-service, and being detail oriented are key
  • Positive, team-player with customer focus and excellent problem-solving skills
  • Customer centric approach with the ability to listen and translate the needs of the donor into action
  • Exemplary attention to detail and ability to manage multiple projects at once and meet timelines
  • Demonstrated proficiency working with computers, databases and the Microsoft Office Suite
  • Possess strong communication skills, interpersonal skills and oral and written communication skills
  • Uses discretion, displays mature judgment and diplomacy
  • Must be able to work outside of regular business hours, including nights and weekends
  • A valid driver's license with an acceptable driving record
    What we want:
    • Experience in event planning, project management, customer-service
    • Demonstrated creativity in event planning, and implementation
    • Previous experience analyzing data to form solutions and solve problems
      Commitment to Inclusion and Belonging:The Foundation is committed to providing opportunities for all employees to succeed by creating an environment that is inclusive and draws upon the strength of the diverse backgrounds and personal experiences of our team.
      Employees cultivate a supportive, welcoming, inclusive, and equitable work environment that allows everyone to feel connected to the organization's mission and contribute to their full potential.

      • No travel required
        Work Location:
        • Manhattan, Kansas
          What we offer:
          • A strengths-based, engagement-focused and performance-oriented culture
          • A work environment that embraces flexibility inside of a framework
          • Mission-driven work that changes the lives of people around the world
          • Competitive benefits package including health, dental, company paid life insurance, and a variety of voluntary benefits
          • 403(b) retirement plan with 10% company contribution
          • Company paid HSA contributions
          • Paid leave including vacation, sick, personal and volunteer
          • 6 weeks of paid parental leave
          • Paid holidays
          • Tuition and certification assistance
          • Paid, ongoing learning and development opportunities
          • Access to extensive online library of technical and soft skill courses through LinkedIn Learning
          • $300 annual wellness program reimbursement
          • EAP (Employee Assistance Program)
          • Adoption assistance program
          • An onsite 24/7 access fitness center
            Salary Description
            $43,000-$50,000 annually

Keywords: Kansas State University Foundation, Manhattan , Events Coordinator, Other , Manhattan, Kansas

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