Program Assistant

Company: Kansas State University
Location: Manhattan
Posted on: April 16, 2024

Job Description:

Program Assistant





Department: 3670055055 Center for Child Development


Job no: 516949


Employment type: Staff Full Time (Unclassified - Term)


Location: Manhattan, Kansas


Worksite: On-site requirement


Categories: Child Development


Pay Grade: 06A


















About This Role:





The Department of Applied Human Sciences, within the College of Health and Human Sciences, is seeking a Program Assistant to join their team at the Center for Child Development (CCD). With a focus on customer service, this position will support the CCD's day-to-day functioning by helping manage enrollment, waitlists, and children and staff licensing files. The Program Assistant will also provide daily oversight of staff schedules, ensuring classrooms meet KDHE staffing requirements at all times and that staff receive necessary breaks, planning periods, etc. This position reports to the CCD Director.

Additional duties include, but are not limited to:

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• Respond to inquiries from prospective parents regarding tours and enrollment
  
  
• Ensure children and staff licensing files comply with Kansas Department of Health and Environment (KDHE) regulations
  
  
• Update files every semester, communicating with administrators, staff, and/or families to obtain required information and/or documents
  
  
• Oversee the reception area with a focus on professionalism and client satisfaction
  
  
• Track inventory of and submit monthly restock requests for shared classroom, office, and hygiene supplies
  
  
• Maintain Listserv subscriptions and disseminate information as requested
  
  
• Create quarterly newsletter templates and work with campus entities to develop and maintain CCD marketing materials
  
  
• Oversee and assign tasks to student office aides to support CCD operations
  
  
• Provide clerical support as needed to the Director and Assistant Director
  
  
• Upon request, research special projects by compiling information, analyzing results, and preparing recommendations and/or reports for the Director or Assistant Director
  
  
• Enter and manipulate complex data in word processing, spreadsheets, and database applications
  
  
  
  
  
  
  
  
  
  
  
  Why Join Us:
  
  
  
  
  
  The Department of Applied Human Sciences is dedicated to making a difference in people's lives through research, teaching, engagement, outreach, service, and clinical intervention. Our faculty, staff, and supervised student specialists provide direct services and outreach to enhance the health and well-being of individuals and families through many programs, including the Center for Child Development (CCD).
  
  
  
  The Center for Child Development (CCD) serves as the clinical training site for students enrolled in the state-approved and nationally accredited undergraduate preservice teacher education program in early childhood education; provides quality childcare to K-State and the larger campus community; is accredited by the National Academy of Early Childhood Programs of the National Association for the Education of Young Children (NAEYC); is licensed by the Kansas Department of Health and Environment (KDHE); and meets high-quality food service standards of the Child and Adult Care Food Program.
  
  For more information on the Department of Applied Human Sciences and the Center for Child Development: and
  
  The College of Health and Human Sciences is home to six academic departments (Applied Human Sciences; Food, Nutrition, Dietetics & Health; Hospitality Management; Interior Design & Fashion Studies; Personal Financial Planning; and Kinesiology), the Center on Aging, Physician Assistant program, and a Nursing partnership with Wichita State University. The College enrolls roughly 2,800 students (undergraduate and graduate) and employs more than 105 full-time faculty members in teaching, research, and Extension positions (). The College is committed to promoting research, scholarship, creative activity, and discovery with a strategic and cohesive focus on health and human behavior.
  
  Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, and paid time off (vacation, sick, and holidays). To see what benefits are available, please visit
  
  
  
  
  
  
  
  
  
  We Support Diversity and Inclusion:
  
  
  
  
  
  Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.
  
  
  
  
  
  
  
  
  
  Worksite Options:
  
  
  
  
  
  This position is required to be performed on-site. Work is performed on employer premises or designated assignment location.
  
  
  
  
  
  
  
  
  
  What You'll Need to Succeed:
  
  
  
  
  
  Minimum Requirements:
  
  
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  • One year of relevant experience
    
    
    
    Preferred Qualifications:
    
    
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    • Three years of experience in general office, clerical, or administrative work
      
      
    • Ability to maintain confidentiality
      
      
    • Excellent interpersonal, oral, and written communication skills
      
      
    • Ability to handle multiple projects and interruptions
      
      
    • Extensive computer knowledge of software applications
      
      
    • Experience with KDHE childcare licensing regulations
      
      
    • Strong organizational and time management skills
      
      
      
      Other Requirements:
      
      
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      • Applicants must be currently authorized to work in the United States at the time of employment
        
        
      • Ability to pass a name-based and fingerprint background check, KDHE health assessment, and TB test
        
        
        
        
        
        
        
        
        
        
        
        How to Apply:
        
        
        
        
        
        Please submit the following documents:
        
        
        
        
      • Cover letter
        
        
      • Resume
        
        
      • Contact information for three professional references
        
        
        
        
        
        
        
        
        
        
        
        Screening of Applications Begins:
        
        
        
        
        
        Immediately and continues until the position is filled.
        
        
        
        
        
        
        
        
        
        Anticipated Hiring Salary Range:
        
        
        
        
        
        $14.25 - $21.38/hour
        
        
        
        
        
        
        
        
        
        Equal Employment Opportunity:
        
        
        
        
        
        Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability, or status as a protected veteran.
        
        
        
        
        
        
        
        
        
        Background Screening Statement:
        
        
        
        
        
        In connection with your employment application, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.
        
        
        
        
        
        
        
        
        
        
        
        
        
        
        
        Advertised: Mar 08, 2024 Central Standard Time
        
        
        Applications close: Open until filled
        
        
        
        
        
        
        
        
        
        
        
        
        
        

Keywords: Kansas State University, Manhattan , Program Assistant, Other , Manhattan, Kansas